POLICY OWNER
Data Protection Lead
APPLIES TO
Staff, specialists and students
THE ONE RULE TO REMEMBER
AI drafts; a human checks. No personal data in public AI tools.
Green — allowed Drafting practice questions, explanations and parent newsletters; checking spelling;
generating ideas. Every output checked by a specialist before use.
Amber — ask first Any new AI tool; AI used to mark or give feedback on student work; AI images in marketing.
Red — never Entering names, scores, reports, safeguarding or health information into a public AI tool;
AI note-takers in parent or safeguarding meetings; letting AI make decisions about a child.
Figure 15 — AI traffic light for staff and specialists.
Rules for staff Every AI-produced question, answer or explanation is checked against our content standards before it reaches a student.
Use centre-managed accounts where provided, with the setting that stops the provider training on our content switched on.
Respect copyright: do not paste in whole published papers or third-party material.
Rules for students Homework is the student's own work unless the specialist says AI may be used. In the 11+ and GCSE exams AI is not available, so we build the skills without it.
DATA & TECHNOLOGY
Artificial Intelligence Policy Using AI to help make great resources — without risking students' data or accuracy.
Pass 11 Plus Grammar · Policy 14 JMS Publishers and Providers Ltd · Edgbaston, Birmingham Version 1.1 · October 2026 · Page 1 of 1